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Webinar: Hybrid Adaptations of Meetings and Events
Thursday, October 21, 2021, 7:00 PM - 8:00 PM EDT
Category: Events

A Protocol Pivot: Hybrid Adaptations of Meetings and Events

Over the last 18 months, the ability to participate in meetings and activities in a virtual or hybrid format has evolved from cutting edge, to necessary, to expected in the events world. As protocol professionals, what can we learn about planning and executing virtual components of our events to include those who cannot attend in person, while maintaining our focus on the core principles of protocol?

Join our presenters for a review of case studies, a discussion of the key benefits and challenges of hybrid events, and an open Q&A opportunity with the audience.

The registration deadline is 15 October 2021.

Register for the webinar


Blandine CousinBlandine Cousin

Events Project Manager, APNIC (Asia Pacific Network Information Centre), South Brisbane, Australia

Blandine is passionate about creating amazing events and experiences.  Her career spans more than 20 years, leading and contributing to hundreds of corporate, government, sporting and cultural events across 18 countries.  Originally educated in France and England, with a background in finance, administration and consular operations, Blandine is the Events Project Manager for APNIC.  At APNIC – the Internet IP Registry for Asia Pacific- she works closely with a diverse community of key stakeholders across 56 regional economies creating compelling online, in-person and hybrid events where critical decisions on the design and operations of the internet are decided.

Jessica NgoJessica Ngo

Protocol and International Programs Manager, Mayor's Office of Trade and International Affairs, Houston, Texas, USA

As City of Houston's Protocol Officer and International Programs Manager, Jessica oversees matters of diplomatic protocol, cross-cultural exchanges, international programs and events, as well as international policy issues which may impact Houston. She also leads the development of global youth and international education initiatives, manages Houston's official partnership agreements and sister city relationships, to achieve Houston’s diplomatic, civic, and trade engagement goals.

Jessica works closely with international communities and stakeholders to put together online, in-person and hybrid events and programs to highlight the city's diversity and the robust 90+ members of the Consular Corps.

Jessica graduated from the University of Houston with a Bachelor of Arts degree in Corporate Communications and Marketing. Prior to her role in the Mayor's Office, Jessica worked for reputable non-profits, including Asia Society, UNICEF, and multiple business and marketing firms, and is fluent in both English and Vietnamese. Jessica is a licensed intercultural etiquette and protocol trainer, and currently serves on the Events Committee of Protocol & Diplomacy International – Protocol Officers Association (PDI-POA).

Overview of the session and objectives:

Hybrid events are important to reach out to a wider audience, with advantages including

  • Increase in participation
  • Accessibility
  • Inclusivity
  • Greater exposure for sponsors
  • Wider range of speakers
  • Pre-recorded sessions with live Q&A

The presenters will discuss what has changed since the COVID-19 pandemic and additional features present in hybrid events and meetings:

  • The role of the host
  • Virtual exhibition and sponsor recognition
  • Online voting and instant polling
  • Chat functions
  • Virtual gifts
  • AI transcription vs. real-time human stenographer
  • Events roles and responsibilities

During this session, attendees will learn:

  • The benefits and challenges of hybrid events
  • Which technology to use and when
  • Redundancy plans
  • Tips and pitfalls to ensure a successful hybrid event
Click here to register!

Educational Webinars

Education of protocol professionals is an integral part of the mission of PDI-POA. Webinars are part of our expanding professional development and member engagement opportunities. They include educational presentations by featured speakers, along with a forum for viewers to ask questions of leading experts of protocol and diplomacy. To promote the instructional environment of the webinar, audio and video interaction for attendees is disabled, with interaction happening through the chat and Q&A functions of the Zoom Webinar platform.

Webinars are open to members of PDI-POA as a benefit of membership. Non-members are invited to attend as well; the non-member registration fee is $50 per person.

Each webinar session will be recorded and made available to PDI-POA members through the members-only Video Library. For non-member registrants, the recording will be available for 30 days after the session via a password-protected link that will be shared after the conclusion of the webinar.

Contact: [email protected]